HR Documentation
Professional hr documentation services for Irish companies.
If you have employees and no written contracts, you're already exposed.
The number of Irish SMEs I've encountered over the years who are operating with handshake agreements or contracts downloaded from a UK website and never updated — it's startling. Employment law in Ireland is specific, it's detailed, and it's changed substantially in recent years. The Workplace Relations Commission investigates thousands of complaints annually, and they do not make allowances for the size of your business. You employ people, you're bound by the same legal framework as a company ten times your size.
This isn't about creating bureaucracy. It's about protecting your business and treating your employees properly — which, as a practical matter, are the same thing.
The basics are non-negotiable under Irish law. The Terms of Employment (Information) Act 1994 requires that every employee receives a written statement of their core terms within five days of starting and full written particulars within a month. The Organisation of Working Time Act 1997 governs rest breaks, annual leave entitlements, and maximum weekly working hours. The Unfair Dismissals Acts give employees significant protection from the point they've completed twelve months' continuous service — but a well-drafted disciplinary procedure protects both parties long before dismissal ever becomes a consideration. If you've never had a HR dispute, that's good luck as much as good management. The question is whether you're prepared for the day your luck changes.
What Alumitherm produces is a complete HR documentation pack built specifically for Irish SMEs — typically companies in the construction, trades, and professional services sectors, though the documentation framework applies broadly. Everything is drafted in plain English, legally compliant under current Irish employment law, and practical enough that your employees will actually read it.
The employment contract covers everything it needs to: role and responsibilities, remuneration, working hours, probationary period, annual leave, sick pay policy, notice periods on both sides, confidentiality obligations, and termination provisions. The employee handbook goes further — setting out your policies on everything from company property and data usage to social media, health and safety obligations, and the practical detail of how your business operates day to day. Done properly, a handbook significantly reduces the likelihood of disputes arising in the first place, because expectations are clear from day one.
The disciplinary and grievance procedures are the documents you genuinely hope you'll never need — and the ones you'll be very grateful you have if you do. A properly drafted procedure, consistently applied, is your strongest protection against an unfair dismissal claim. It demonstrates that you followed a fair process, that the employee was given the opportunity to respond, and that the outcome was proportionate. Without it, you're arguing from a position of weakness before the WRC before you've even started.
Onboarding documentation — induction checklists, first-day information packs, probationary review templates — rounds out the pack. Structured onboarding reduces early turnover, which in the current Irish labour market is a genuine competitive advantage.
Every document is delivered in an editable format with clear guidance on what requires customisation. This is not a generic template sold to hundreds of businesses — it's a pack reviewed against current Irish legislation, reflecting your sector, your company structure, and your specific requirements.
What's Included
- Bespoke employment contract (full-time, part-time, and fixed-term variants)
- Employee handbook covering policies, procedures, and company expectations
- Disciplinary procedure compliant with WRC Code of Practice
- Grievance procedure compliant with WRC Code of Practice
- Redundancy policy and process guidance
- Probationary review templates and documentation
- Onboarding checklist and first-day induction pack
- Annual leave and absence management policy
- Data protection and GDPR employee notice
- Editable format with implementation guidance notes
"Most employment disputes don't happen because someone was treated badly — they happen because nobody wrote down what was agreed."
Who It's For
- Irish SMEs with 2–50 employees operating without formal HR documentation
- Construction companies taking on direct labour for the first time
- Businesses that have grown quickly and haven't kept documentation up to date
- Company directors who have become aware of their exposure through a near-miss situation
- Businesses preparing for audit, due diligence, or external investment
Enterprise-Grade AI Security
Your data is processed using enterprise-tier AI infrastructure with full encryption and zero data retention. Client information is never used to train AI models, never stored after processing, and never shared with third parties. GDPR compliant. This is not consumer-grade AI.